Technology's Role In Onboarding New Employees

During the pandemic, remote employment became much more widespread, and many businesses now onboard new employees without ever having to visit the workplace. The correct technology is required for this process to ensure new employees feel a part of the team and have all the data they require.

A learning management system and company intranet are examples of technology that has been around for a while and is now even more useful when the new employee is remote. However, newer technologies, such as video conferencing software and onboarding software solutions, may not have been essential during the onboarding process in the past. However, they are essential for the employee's first day of work now. To ensure the process runs as smoothly as possible, HR leaders should consider adopting the following technologies discussed in this article.

Video Conferencing Software

Using video conferencing software can make remote workers feel more connected to their coworkers because it is likely the only way they can see them. Additionally, video conferencing software permits screen-sharing, which can assist a manager or IT worker explain a procedure to a new hire.

Many businesses have a license that enables any worker to host a session. However, workers might be allowed to use a general license if a business has not yet secured one.

Onboarding Software

Using onboarding software, HR employees can arrange an employee's onboarding duties and distribute them to other onboarding participants like IT and Finance. For instance, new hires probably need to provide their bank details and finish tax paperwork. The employee can complete these actions in the onboarding software, after which other employees continue the process.

A new hire can also watch corporate webinars using onboarding software to understand more about the business.

Many HR software programs have an onboarding module available. However, suppose the organization's existing HR system does not support onboarding. In that case, HR leaders may want to find out if the candidate tracking system does, or they may want to think about acquiring an onboarding program.

Learning Management System

Because supervisors cannot physically train new workers, remote onboarding requires a learning management system (LMS) that incorporates online courses. A new hire can use an LMS to finish compliance training and get to know the company. For example, an LMS may provide videos about the corporate history, products, and services that a new hire can view as part of the onboarding procedure.

Additionally, new hires can use the LMS to grow in areas crucial to their organizational roles and learn new skills.

Tools For Communication

When one or more employees work remotely, communication is even more crucial. Fortunately, various applications enable this conversation to happen in real-time. These technologies (discussion forums, message boards, 1:1 chat) enable new hires to get in touch with colleagues and ask quick questions or share humorous, off-topic ideas.

To learn about prevalent issues or recent successes, a recruit can also look over the latest chat history for their department.

Performance Management Software

Managers might benefit from performance management software when managing new remote employees. The program can give the supervisor details on a worker's abilities and places for development, as well as information on their career goals, training needs, and possibilities for improvement.

A new hire might benefit from using performance management software to better understand the goals of both their department and the overall company. By reading about the goals, the new employee can better understand how their responsibilities fit within the business and what they can do to support the organizational objectives.

Bottom Line

Today's technological advancements of all types make everyday life simpler. It is simpler to encourage each new hire to set out for quick accomplishment by learning and using the most recent technological technology available. So the onboarding strategy needs to advance at this point.